If someone still needs access after this time, you can use IE to download a copy of the PST fron the compliance centre and give that to them to attach to Outlook. After that period of time elapses, archive the mailbox to PST using compliance Centre in O365 as mentioned above. Something like 30/60/90 days is typical.ģ. Give the people accessing this shared mailbox a specific period of time (whatever is suitable for your business). It also reduces the number of mailbox licenses you're using).Ģ. Set up a forward at the same time to go to another employee (this will mean that the shared mailbox will not grow or receive any new email, it's simply a point in time snapshot of when that person left. Give full and send access to anyone who needs it. After a person leaves, convert their mailbox to a shared mailbox. You don't want a heap of mailboxes sitting around forever. Yes that would work, but I would just keep it simple if it were me.
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